Specimen Labelling And Completion Of The Request Form

All Histology specimens must be labelled appropriately and accompanied by a fully completed request from.

Specimen Labelling Requirements

  • Forename and surname
  • Date of birth
  • NHS number and or Patient Identification number
  • Address
  • Nature of specimen

Request Form Labelling Requirements

  • Forename and surname
  • Date of birth
  • NHS number and or Patient Identification number
  • Address
  • Nature of specimen
  • Clinical features
  • Any known concomitant diseases
  • Requesting doctor
  • Location
  • Date and time specimen taken

The DATE AND TIME that the specimen is taken is particularly important for breast core biopsies and bone marrow trephine biopsies to ensure optimal results of subsequent testing.

Items in bold type are essential. Failure to provide the essential information may result in a delay in reporting as confirmation of patient demographics will be required prior to specimen processing Where there are inadequate patient or specimen identification details the clinician will be informed and requested to attend the department, identify the case and provide the necessary details. If the clinician cannot be contacted the request form and specimen will be returned to the sender with a "discrepancy" proforma to be completed by the clinician. The completed and signed proforma must then be returned with the corrected form/specimen pot to the department. A Datix incident report will be completed if a sepcimen has to be returned for relabelling.

If a report is required urgently the request form must be labelled URGENT/TWO WEEK WAIT/ETC and the specimen must be sent to the laboratory as soon as possible. If a report is required for an MDT it is helpful if the date of the MDT is stated on the form.

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The laboratories at Heartlands Hospital, Good Hope Hospital and Solihull Hospital form part of the services provided by University Hospitals Birmingham and are UKAS (United Kingdom Accreditation Service) accredited to the ISO 15189:2012 standard. For a list of accredited tests and other information please visit the UKAS website using the following link: https://www.ukas.com/find-an-organisation/

  • Heartlands, Good Hope and Solihull Hospital pathology laboratories are a UKAS accredited medical laboratory No.8217
  • United Kingdom Health Security Agency laboratory is a UKAS accredited medical laboratory No.8213

Tests not appearing on the UKAS Schedule of Accreditation currently remain outside of our scope of accreditation. However, these tests have been validated to the same high standard as accredited tests and are performed by the same trained and competent staff.

For further test information, please visit the test database: http://www.heftpathology.com/frontpage/test-database.html.

For further information contact Louise Fallon, Quality Manager, 0121 424 1235

UKAS HEFT